Lassen Community College: Administrative Assistant II – Counseling
Position Title Administrative Assistant II – Counseling
Position Type: Staff
First Review Date: 07/17/2025
Department: Matriculation Credit
Months of Employment: 12
Salary: $40,298.36 – $59,657.65
Job Category: Classified
Summary:
Performs a variety of specialized clerical and administrative support duties, including
(but not limited to) transcribing of complex, specialized, or technical notes or
dictation, composing of original documents, development and administration of office
routines and systems; independent research; budgetary record keeping and payroll
data processing; and reception.
Supplemental Education and Experience:
The position requires post high school course work in clerical science or a related
business field equivalent to a year of business school plus 2 years of progressively
responsible experience in a clerical capacity. It is desirable that experience be in an
area similar to the department of assignment. Additional progressively responsible
experience in a clerical capacity may substitute for higher education.
Essential Duties and Responsibilities
- Performs clerical duties involving application of learning from prior experience and
the use of independent judgment and an understanding of departmental functions
and procedures. - Develops and maintains a working knowledge of special terminology related to the
function to which assigned. - Types from rough drafts or verbal instructions a variety of materials such as letters,
memoranda, recurring reports, and statistical data. Composes routine
correspondence and forms as necessary. May take and transcribe dictation as
assigned. - Initiates and answers telephone calls. Schedules appointments. Explains general
program policies and procedures within the scope of authority. Provides information
of a general or limited technical nature. - Arranges meetings as directed. Prepares schedules and informs participants,
confirming dates and times. Makes hotel and travel reservations as directed. Attends
meetings as assigned. Records, transcribes, and distributes minutes as directed. - Maintains records of committee proceedings, assists in the preparation of
departmental reports by gathering and summarizing information from a variety of
sources. - Evaluates existing intra-office workflow and recommends new or revisions to
current procedures, processes, forms, and time lines to make a single office function
more efficiently. - May provide training and work guidance to student workers or other staff as
directed. - May process periodic payroll and personnel information on routine faculty and/or
classified personnel timesheets. May prepare and forward of payroll authorizations. - Occasionally receives, handles, and stores confidential or sensitive information
pertaining to the College, its students, or staff. Maintains confidentiality as required. - Maintains budget records and files. May gather and compile information required by
management for budget development and compliance. May create documents to fit
the needs of the department. - May work with outside community agencies and/or provide support to other
departments on an intermittent basis. - Maintain office supplies, placing orders as necessary. Negotiating with vendors for
most cost-effective option. - Performs other duties as assigned that support the overall objective of the position.
Diversity Statement:
All employees must have an equity – minded focus, responsiveness, and sensitivity
to and understanding of the diverse academic, socioeconomic, cultural, disability,
gender identity, sexual orientation, and ethnic backgrounds of community college
students, including those with physical or learning disabilities as it relates to
differences in learning styles; and successfully foster and support an inclusive
educational and employment environment.
Knowledge and Skills:
Requires a well-developed working knowledge of office practices, procedures and
equipment, including filing systems, receptionist and telephone techniques, and letter
and report writing. Requires knowledge of common office equipment such as
computer, fax machine, scanner, laminator, hand cart, paper cutter, etc. Requires
thorough knowledge of proper English usage, grammar, spelling, and punctuation.
Requires knowledge of and skill in using common office productivity software (word
processing and spreadsheet) and data entry screens for inputting and extracting
information from databases. Requires basic math skills sufficient to do sums,
products, quotients, percentages and ratios. Must be skilled in using various
standard office machines, including personal computers with word processing and
spreadsheet applications.
Abilities:
Requires the ability to independently perform all of the duties of the position
efficiently and effectively. Must be able to perform complex office and clerical work
with speed and accuracy. Must be able to learn, interpret, explain and apply
knowledge of College and department organization, operations, programs, functions
and special department terminology and campus software to relieve an administrator
or manager of certain administrative details. Requires the ability to plan, organize
and prioritize work in order to meet schedules and timelines. Requires the ability to
communicate with students, staff, and the public using courtesy, and in a manner that
reflects positively on the department and the College. Must be able to maintain
confidentiality of sensitive information.
Physical Demands:
Requires the ability to sit, stand, walk, bend, stoop, and kneel. Sufficient hand/eye
coordination and manual dexterity to keyboard at an advanced rate (about 60 wpm);
sufficient visual acuity to recognize words letters and numbers. Requires the ability to
occasionally lift, carry and push light to medium weight materials.
Salary Grade: 14
Min Salary: $40,298.36
Max Salary: $59,657.65
Number of Vacancies: 1
Desired Start Date: 09/01/2025
Position End Date: (if temporary)
Open Date: 07/16/2025
Close Date: 07/31/2025
Open Until Filled: No
Special Instructions Summary:
For questions about this position or the application process, please contact Codi
Mortell in Human Resources at 530.257.6181 ext. 8923 or [email protected]
Documents Needed to Apply:
Required Documents:
1. Transcripts
2. Resume
3. Cover Letter
Optional Documents
1. Letter of Recommendation (3)
2. Letter of Recommendation
3. Transcripts (2)
4. Transcripts (3)
5. Letter of Recommendation (2)
Click here to apply: https://lassencollege.peopleadmin.com/postings/746
