Lassen Community College: Administrative Assistant IV
Position Title Administrative Assistant IV – Facilities
Position Type: Staff
Position Closes: 8/2/26
First Review Date: 08/03/2026
Department: Maintenance Building
Months of Employment: 12
Salary: $49,877.36 – $73,837.50
Job Category: Classified
Summary:
Performs a variety of highly specialized administrative support duties in support of the CIO, CSSO or CBO & the departments under these positions. Coordinates the flow of information among work teams and may distribute work to other support staff. Work activities include but are not limited to taking and transcribing notes, development and administration of office work flow systems, independent research, assistance in budget development and monitoring, record keeping, reception duties, coordinate special events, process leave requests and timecards, and the coordination of programs and projects that involve other work teams and departments.
Essential Duties and Responsibilities:
Serves as the senior-most administrative support to a division with multiple sub-divisions (or the equivalent). Performs technical and complex administrative support involving the use of independent judgment and an in-depth understanding of the functions and procedures of the division, with a working understanding of functions and procedures of other divisions. Serves as a liaison to local agencies.
Develops and maintains a working knowledge of special terminology related to the function to which assigned.
Types from rough drafts or verbal instructions a variety of materials such as letters, memoranda, recurring reports, and statistical data. Composes routine correspondence and forms as necessary. May take and transcribe dictation as assigned.
Initiates and answers telephone calls. Receives walk-in guests & students. Schedules appointments. Explains general program policies and procedures within the scope of authority. Provides information of a general or limited technical nature. Provides information and resolves matters as appropriate.
Help coordinate and plan various on-campus events (i.e. graduations, Convocation, Discover Lassen, etc.). Performs a variety of administrative and coordinating duties for special projects or events involving multiple departments and/or locations.
Coordinates & arranges meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes hotel and travel reservations as directed. Attends meetings as assigned in place of the CIO, CSSO, CBO or in lieu of other employees under these positions. Records, transcribes, and distributes minutes as directed.
Maintains records of committee proceedings. Follows up with committee members on materials or information needed for a timely reports. Assists in the preparation of
departmental reports by gathering and summarizing information from a variety of
sources, and distributing reports for final review.
Evaluates existing intra-office workflow and recommends new or revisions to current
procedures, processes, forms, and time lines to make a single office function more
efficiently.
May provide training and work guidance to student workers or other staff as directed.
Performs routine personnel and payroll duties that include but are not limited to faculty
and/or classified personnel timesheets, payroll authorizations, leave slips, contracts,
and attendance reports.
Regularly receives, handles, and stores confidential or sensitive information pertaining
to the College, its students, or staff. Maintains confidentiality as required.
Maintains budget records and files. Gathers and compiles information required of the
CIO, CSSO and CBO (or directed by the CIO, CSSO and CBO to work with other
employees under these positions) for budget development. Independently assembles
some or all of the performance and budget information for reporting to external
agencies. Monitors active budgets, preparing and analyzing periodic variances of
budget-to-actual expenditures. Prepares and inputs accounting forms such as purchase
orders, budget and staffing requests.
Coordinates the documentation and word processing of performance evaluations.
Tracks work-in-progress to assure timely completion of reviews.
May assist and/or facilitates preparation and maintenance of course schedules,
descriptions, and curriculum forms by securing information from faculty and
department/division management.
Performs other duties as assigned that support the overall objective of the position.
Qualifications:
Knowledge and Skills
Requires a well-developed working knowledge of office practices, procedures and
equipment, including filing systems, receptionist and telephone techniques, and letter and
report writing. Requires thorough knowledge of proper English usage, grammar, spelling,
and punctuation. Requires basic math skills sufficient to do sums, products, quotients,
percentages and ratios. Must be skilled in using various standard office machines, including
personal computers and Microsoft Office applications.
Abilities:
Requires the ability to independently perform all of the duties of the position efficiently and
effectively. Must be able to perform complex office and secretarial work with speed and
accuracy. Must be able to learn, interpret, explain and apply knowledge of College and
department organization, operations, programs, functions and special department
terminology to relieve an administrator or manager of certain administrative details.
Requires the ability to plan, organize and prioritize work in order to meet schedules and
timelines. Requires the ability to communicate with students, staff, and the public using
courtesy, and in a manner that reflects positively on the department and the College.
Physical Abilities:
Sufficient hand/eye coordination and manual dexterity to keyboard at an advanced rate
(about 60 wpm); sufficient visual acuity to recognize words letters and numbers. Ability to
sit for long periods of time. Ability to occasionally lift and carry objects of light to medium
weight (less than 30lbs).
Education and Experience:
An associate’s degree plus three years of experience in administrative assistant/clerical
experience with one year experience in budget management and one year experience
working for a senior management in an organization.
Desired Qualifications:
This position requires an individual who is able to adapt and work with frequent
interruptions. Individual must have a pleasant disposition and work well under pressure
and high stress situations. Individual must be able to plan and coordinate large scale events on campus. The individual must be extremely sensitive to the confidential nature of
working with Senior Administrators and the various departments underneath them.
Applicant must be able to work occasional nights and weekends.
Licenses and Certificates:
May require a valid California Driver’s License.
Working Conditions:
Work is performed indoors, or outdoors, where some safety considerations exist from
physical labor and handling of medium weight, yet, awkward materials.
Diversity Statement:
All employees must have an equity – minded focus, responsiveness, and sensitivity to and
understanding of the diverse academic, socioeconomic, cultural, disability, gender identity,
sexual orientation, and ethnic backgrounds of community college students, including those
with physical or learning disabilities as it relates to differences in learning styles; and
successfully foster and support an inclusive educational and employment environment.
To Apply:
https://lassencollege.peopleadmin.com/postings/866
