Job Announcement: Lassen County Federal Credit Union: Administrative Assistant

Lassen County Federal Credit Union: Administrative Assistant

Starting Salary:
$29.73-$35.14 D.O.E.
Health Benefits and 401K

Open Until Filled

Applications and Resumes can be submitted at 2605 Riverside Drive.

Applications can be found at the link below:
lassencreditunion.com/About-US/Employment-Opportunities

JOB DESCRIPTION

POSITION TITLE:
Administrative Assistant

POSITION SUMMARY
The Administrative Assistant performs a full range of duties to support the functions of the Credit Union. Administrative duties consist of vendor management, regulatory compliance, policy maintenance, projects, maintaining administrative spreadsheets and other tasks that support the Executive Management team. This position is the primary position for payroll and accounts payable duties as well as providing human resources support.

The Administrative Assistant shall maintain the knowledge and skills to provide services to members and potential members of the Credit Union. Member service includes answering questions, processing transactions and promoting Credit Union products and services both in person and over the phone.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative Duties:

Administrative Duties:

1. Review Policy Pro for suggested updates to policies, procedures, and practices to ensure compliance with laws and regulations.
2. Recommend policy modifications to Executive Management and implement them following approval.
3. Keep strategic plan up to date.
4. Maintain Vendor Management program. (due diligence and management)
5. Process Accounts Payable and maintain Vendor information utilizing the FLEX Accounts Payable Imaging Function.
6. Prepare for and set up all Credit Union meetings. Ensure all documents and supplies are available and ready to be reviewed at meetings.
7. Prepare month and quarter end documents including Wisdom reports and 5300 Call Report.
8. Prepare and maintain due diligence and payment binders for new MBL purchases.
9. Maintain backup archives for all MBL annual reviews.
10. Sort and distribute daily mail; as soon as delivered.
11. Balance Corporate America Account and reconcile VISA statements, monthly.
12. Manage and maintain account bad addresses.
13. Assist the Executive Management Team with additional duties as assigned.

HR and Payroll Duties:

1. Prepare paperwork and conduct new employee orientation. Set up new employees in systems.
2. Process semi-monthly payroll following the Paychex Flex Payroll Instructions. Ensure payroll
   functions are completed accurately, timely and in accordance with established policies, procedures and regulations.
3. Post net pay to employee accounts and prepare/post all payroll related journal entries. Monitor payroll related general ledger accounts for accuracy.
4. Maintain payroll reports and historical data as required by law.
5. Process wage attachments and garnishments. Accurately calculate amounts withheld and set up deductions in the payroll system.
6. Process 401(k) and 457(b) deductions.
7. Set up and process changes for all insurance benefits and deductions. Monitor ERISA, COBRA, HIPAA and FMLA compliance issues.
8. Maintain spreadsheets reconciling leave balances and 401K contributions.
9. Assume responsibility for completing all payroll related reports, paperwork and documents accurately and timely, including, but not limited to verification of employment forms, unemployment reports, W-2’s and 401K reports.
10. Responsible for researching, tracking and resolving accounting or documentation problems and discrepancies.
11. Responsible for establishing and maintaining effective communication and coordination with personnel and management.
12. Assists Human Resources with additional duties as assigned.

Other Credit Union Duties:

1. Answer phone calls and assist members with their needs.
2. Provide back up support to the teller line as needed.
3. Member of ATM rotation team to assist with operations. Responsible for balancing ATM’s, removing deposits, releasing cash, maintaining and troubleshooting ATM Transactions and performing monthly cash counts/audits.
4. Back up and assist Transmissions Coordinator with the vault by preparing cash to be sent with cash courier, verifying cash received, balancing 99 vault, replenishing TCRs and making adjustments to GL and TCR.
5. Back up Quality Control Technician with Loan Reviews.
6. Back up Quality Control Technician with managing Employee Training Program.
7. Make necessary changes to the Credit Union website and create marketing material as needed in the absence of the Quality Control Technician.

Core Values:
The Credit Union’s Core Values shape our team’s daily work experiences. Employees are expected to exhibit behaviors that meet these five core values.

1. Attitude: Maintain a positive, constructive and supportive attitude towards members, employees and the Credit Union.
2. Commitment and Follow Through: Be reliable and fully committed to the completion of assigned responsibilities. Show a willingness to take responsibility for actions, solve problems and communicate with management on the progress of projects and duties.
3. Ethics: Maintain a high level of trustworthiness, good character, professionalism, confidentiality and honesty with members and fellow employees.
4. Professionalism: Demonstrate and convey a favorable image when representing the Credit Union. Be honest, have integrity and maintain confidentiality. Follow policies for standards of professional dress.
5. Teamwork and Cooperation: Promote a collaborative, cooperative and productive working
   environment. Demonstrate sensitivity and positivity, support and respect fellow employees and participate in team building.

Performance Expectations:

1. Align to the Credit Unions Values and Vision.
2. Understand and follow Credit Union policies and procedures.
3. Manage time well, work efficiently and prioritize tasks to ensure deadlines are met.
4. Dedication to exhibiting high quality work.
5. Perform tasks accurately and in accordance with specific instructions, paying close attention to detail.
6. Commitment to having positive attendance, follow time off policies and communicate you’re your supervisor in a timely fashion regarding unexpected time off.

QUALIFICATIONS
Education/Experience:
Bachelor’s Degree in Business or Human Resources(preferred)
OR GED/High School Diploma & 1-3 years of related experience

Required Knowledge:
Knowledge of accounting standards and rules related to payroll and HR
Knowledge of general financial accounting practices and procedures
Understanding of Payroll applications
Proficient in the use of Microsoft Excel, Word and Outlook
Knowledge and understanding of confidentiality

Other Skills and Abilities:
Ability to learn new programs
Ability to run a ten key by touch
Ability to type 35+ words per minute
Ability to work independently in a fast-paced environment
Ability to interact professionally with staff, members and vendors
Ability to maintain confidentiality
Ability to use critical thinking to solve problems
Excellent attention to detail and organizational skills
Excellent grammar and proof-reading skills
Excellent communication skills
Excellent research skills

OTHER QUALIFICATIONS

1. Willingness to travel and attend seminars. Some educational programs may require you to be out of the area for several days.
2. Availability to attend staff meetings and training when required by management. You must be willing to work other than your scheduled time in case of need or emergency.

PHYSICAL ACTIVITIES AND REQUIREMENTS

1. While performing the duties of this position, the employee is regularly required to sit, focusing on operating a personal computer intermittently throughout the day.
2. Use hands and fingers, handle or feel; reach with hands and arms; talk or hear.
3. The employee may be required to stand and stoop, kneel, crouch or crawl, walk, climb or balance.
4. The employee may frequently lift and/or move up to 25 pounds and occasionally lift/or move up to 35 lbs.
5. Specific vision abilities required by this job include close vision, distance vision and color vision, peripheral vision, depth perception and ability to adjust focus.
6. Communicate by telephone intermittently throughout the day.
7. Write using pen/pencil or personal computer keyboard for extended periods, daily.
   
   Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

AT-WILL EMPLOYMENT
All employees at Lassen County Federal Credit Union are employed on an at-will basis. The employment relationship may be terminated at any time, with or without reason or advance notice by either the employee or the Credit Union.